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Synopsis of the Request
for Proposal (Individual Consultant)

Solicitation Reference No. RFP/ 0146/TZ/2020
Title of Solicitation Consultancy to support
the Pigeonpea Seed Systems for Sustainability of Maize based Production
Systems in Northern Corridor of Tanzania
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA)
Website: www.agra.org
Point of contact for clarifications,
questions and ammendments
AGRA General Procurement,
[email protected]
Email Address for
submission of Proposals/ Quotes
AGRA General
Procurement,
[email protected]
Solicitation Issue Date March 25, 2020 East African Time.
Deadline for submission questions and
clarifications
March 30, 2020 12:00 PM, East African
Time.
Deadline for Answering questions and
clarifications
April 1, 2020 5:00 PM, East African Time.
 
Deadline for Submission of Proposals April 8, 2020 12:00 PM, East African Time.
Please include the subject line “RFP/ 0146/TZ/2020” of the email
Anticipated Award Type CONSULTANCY
AGREEMENT
Submission and Evaluation Criteria Bidder must provide the below listed
information
 
Mandatory
Eligibility Requirement

 
Technical Evaluation Criteria

 
NB. The minimum technical score shall be
75%. Only the best candidate shall be engaged for financial negotiations.

 

TERMS OF REFERENCE (TOR)- ANNEX A

1.     INTRODUCTION

Founded in 2006,
the Alliance for a Green Revolution in Africa (AGRA), is an African-led
African-based organization that seeks to catalyze an agriculture transformation
in Africa. AGRA is dedicated to changing the reality of agriculture in Africa,
from a solitary struggle to survive, to a business that thrives.  Purpose
of the Terms of Reference 

In Northern Corridor of
Tanzania (Arusha, Manyara and Dodoma Regions) the major annual cereal crop is
maize and intercropped with pigeonpea. Declining soil fertility has been
identified as the fundamental biophysical constraint to increasing food productivity
and thus per capita food production. It is
hypothesized that in Tanzania where farmers grow crops without/with little
external fertilizer inputs, inclusion and intensification of pigeonpea into the
maize-based cropping system is the major contributor to the the system
sustainability through biologically fixed N and P availability in the system.
However, to maximize productivity, the maize-pigeonpea production system should
be primed with small and affordable doses of inorganic N fertilizer, referred to
as fertilizer micro-dosing, the latter focused on maize component. Pigeonpea in
maize based systems fixes up to 200 kg/ha N and makes iron bound and
unavailable P into available form. The deep root system of pigeonpea
breaks soil pans and allows for optimum soil moisture (extraction to 180 to 200
cm) and nutrient utilization.

In
Tanzania, research on pigeonpea improvement has been neglected. Only three
varieties suitable for northern corridor have been released (Mali, Kiboko and
Karatu) and seed system is neglected as public sector has not been able to
produce and maintain early generation 
(breeder, pre-basic and basic) seed and private sector and farmer
producer groups have shown little interest in producing certified and quality
declared seeds, respectively. As a result, most farmers use recycled and often
poor-quality seeds in terms of germination, yield, market and consumer
requirements. There is, therefore, urgent need for public sector (Tari-Ilonga,
TARI-Selian and ASA) to produce early generation seed, private sector to
produce certified seeds and farmer producer groups to produce quality declared
seed (QDS) and agro-dealers to stock and sale seeds of end-user preferred
pigeonpea varieties for domestic and internal markets.

The main
objective is to ensure sustainably increased system productivity and production
of maize and pigeonpea for enhanced livelihoods through market linkages and
food and nutrition of smallholder farmers in Northern Corridor of Tanzania. It
involves:

  • Popularization and
    demonstration of improved released maize and pigeonpea varieties and associated
    yield enhancing technologies (intercropping) to create awareness among
    extension services and farmers  and
    create demand for improved seed and crop management (intercropping, good
    agricultural practices and fertilizer micro-dosing); resulting in increased
    productivity and accelerate adoption

    • Accelerated seed
      multiplication of pigeonpea varieties by TARI and partners  to produce early generation seed (breeder,
      pre-basic and basic seed)
    • On-farm pigeonpea seed
      multiplication by mobilizing famers (with focus on women and women groups) and
      training them in seed business. 
    • Accelerated
      large-scale seed multiplication of pigeonpea varieties through partnering with
      public and private sector (certified) and small-scale seed producers (QDS)
    • Training
      and ensuring that maize farmers adopt post-harvest technologies (drying,
      shelling, storage, aflatoxin control etc.) that will result in quality grain
      and control of storage pests
    • Strengthen
      farmer organizations through training for collective action to access sustained
      forward and backward market linkages. 
      This will result in significantly reduced transaction costs in accessing
      quality agricultural inputs and reliable markets for their produce. In addition,
      it will result in improved negotiation capacity, taking advantage of economies
      of scale through collective aggregation of produce, sorting, storage and
      marketing, as well as getting access to bundled services and inputs.

2.     DURATION OF THE ASSIGNMENT 

Pigeonpea in the region is
planted between October and Mid-March with maize and harvested in
August/September. The initiative will therefore take about 11 months. The total
number of billable working days shall not exceed 40.

3.     SCOPE OF WORK

The main objective is to ensure sustainably increased system
productivity and production of maize involving pigeonpea for enhanced
livelihoods through market linkages and food and nutrition of smallholder
farmers in Northern Corridor of Tanzania.

From lessons learnt and knowing what works best leading to impacts, the
project will employ improved maize and pigeonpea varieties  and agronomic practices coupled with
accelerated seed multiplication of pigeonpea involving a wide range of
stakeholders from agricultural research institutes, emerging private seed
producers, farmer seed producer groups (mainly women and women groups) and
agro-dealers and linkage to markets. This will include in addition post
production processes that reduced grain loss and improve grain quality and
through collective action ensure higher prices for farmers.

The major outputs and activities of the project will focus, but not
limited to the following:

  1. Output 1. Participatory on farm demonstrations of improved maize and
    pigeonpea varieties and production technologies that increase maize and
    pigeonpea productivity tested and disseminated

High yielding pigeonpea varieties with end-user preferred traits and
associated production technologies have been developed, but their adoption is
limited due to a lack of access to improved seed. Again, the yield of maize
although high, can be improved further. 
Adoption of improved seed and associated and associated improved
production technologies will ensure high system productivity. This will be
achieved through on-farm, participatory demonstrations.

Activities

1.1. Conduct participatory on-farm demonstration and popularization of
adapted farmer and market preferred pigeonpea varieties

1.2. Demonstrate improved crop management practices including
intercropping with maize and fertilizer micro-dosing (20 kg N/ha) for better
system productivity and production

1.3. Organize field days to create awareness and adoption of improved
varieties and technologies and create the demand for improved seed among
farmers.

  • Output 2. Diverse and sustainable seed systems (formal and informal) for
    pigeonpea established and functional

The lack of availability of early generation seed and availability and
access of basic seed are a major constraint contributing to the time lag
between variety release and the availability of and access to certified seed
and quality declared seed (QDS) by the majority of farmers are the cause of low
productivity and poor grain quality. 
Therefore, the strategy for a transformative increase in pigeonpea seed
availability and access should embrace all the players in the seed value chain.

Pigeonpea is a partially outcrossing crop, thus purity maintenance and
seed multiplication need specialist training. The consultant who should have
experience in seed system will train all stakeholders in early generation
pigeonpea seed multiplication including maintenance of purity; certified seed
production and QDS production. The consultant will work together with all
involved in YieldWise Project in ensuring all activities are coordinated.

Activities

2.1       TARI- Ilonga multiply
breeder seed and ensure true to type for continuous supply for production of
pre-basic and basic seeds of end-user preferred varieties 

2.2       TARI-Selian and ASA
multiply basic (foundation) seed and avail for large scale seed multiplication
to private seed companies for certified and to farmer producer groups for
QDS. 

2.3.      Support and strengthen
accelerated certified seed production by producing and partnering with
different seed producers to ensure adequate supply of quality seed as a
component of technology scaling up/out activities

2.4.      Support the development
of local seed business by linking seed producers and agro-dealers

2.5.      Organize field days to
create awareness of improved pigeonpea varieties among farmers

2.6.      Provide technical support
to seed companies for certified seed production, farmers to produce QDS and
agro-dealers to package, promote and sell pigeonpea seeds and fertilizer.

  • Output 3. Farmers are trained in post-harvest technologies (drying,
    shelling, a storage, aflatoxin control etc.) that will result in quality grain
    and control of storage pests are adopted by maize and pigeonpea farmers

Profitability of maize and pigeonpea is based on productivity and grain
quality. Productivity is achieved through use of good agricultural practices
and use of high yielding varieties. Quality grain is based on varieties with
grain trait preferred by end users and control of post-harvest losses poor
grain quality.

In Tanzania, both maize and pigeonpea have high yielding and end user
preferred varieties released. The major constraints are grains of poor quality
reach the market and thus fetch low prices and crop losses. For maize; these
include poor drying condition in the field and after harvest, poor threshing
methods which lead to broken grain and poor storage methods which result in
storage pest infestation and aflatoxin contamination. For pigeonpea shattering
in the field, poor drying (on the ground leading to contamination), poor
threshing method and poor storage methods resulting in storage pest
infestation.

The YieldWise Project is undertaking reduction of post-harvest losses,
mainly through control of storage pests. The initiative will be expanded and
include:

3.1.      Training farmers on
improved harvesting and drying methods that improve grain quality

3.2.      Train farmers and avail
quality threshing methods

  • Output 4.  Marketing strategies to
    link pigeonpea producers with domestic, regional, and international markets
    developed

The project will conduct market and demand analysis with the aim of
understanding the types and size of buyers in the market with their specific
preferences and willingness to pay for quality grain. The main intention will
be developing market information for the target communities along the value
chain in order to enable them to participate at the different layers of
pigeonpea markets. The Project will link with YieldWise project to gather
information and to Pulse Value Chain Project by AMDT which focuses on enhancing
domestic consumption.

Activities

4.1.      Understand the structure and functioning of markets, entry
barriers, constraints and opportunities and coordination mechanisms in legume
value chains.

The project will (i) assess who are the key players, volumes,
seasonality, quality requirements, prices, coordination, degree of integration
and flow of information, ii) determine the major supply chains and marketing
channels for domestic and export markets, iii) determine the key entry barriers
that reduce competitiveness, iv) identify underutilized market opportunities
and entry points at different levels. .

4.2       Develop innovative
strategies for strengthening value chains and linking producers and farmer
organizations to service providers and lucrative markets

Based on this evidence, the project will work with market actors to
develop institutional innovations to overcome these supply constraints.

Institutional innovations to overcome supply constraints include:  (1) collective action for grain marketing
through producer groups and (2) vertical integration of production and
marketing through, contract and out grower scheme. The project will evaluate
the effectiveness of these institutional models in increasing supply for
domestic, and international markets. The initiative will be integral part of
YieldWise Project and linked to Pulse Value Chains Initiative by AMDT.

4.     DELIVERABLES

The individual consultant
is expected to:

  1. Prepare a comprehensive
    report of the lessons learnt from developing seed delivery system models,
    on-farm demonstrations and post-harvest technologies that reduce grain losses
    and improve grain quality. In addition, provide a set of recommendations for
    equipment improvements, proposed models and proposed approaches for scaling up
    the uptake of these in the on-going value chain projects in AGRA countries.
  2. Be part of Yieldwise
    team to create a video documentary expressing
    personal stories of most significant changes from project participants at
    community level.
  3. Show case linkages in
    the maize and pigeonpea value chains between different stakeholders that ensure
    improved productivity,  improved grain
    quality, collective action by farmer groups, input and output markets

5.     BUDGET  

Consultant will submit a budget breakdown. The budget
presented should include fees, travel and subsistence and unit costs should be
calculated as a per day tariff (e.g. fees). 

6.     PAYMENTS TERMS

Payment
will be made as per the following schedule:

  1. 20% upon submission of an approval of inception
    report
  2. 40% upon submission of the Progress report for the
    consultancy
  3. 40% upon submission of the final report and
    deliverables for the consultancy.

7.     EVALUATION CRITERIA FOR SELECTION OF CONSULTANT

Technical Proposal

The consultant shall be selected on the basis of their proven
experience, qualifications and ability to deliver a quality product in a timely
and efficient manner. The consultant’s proposal shall be evaluated based on the
consultants

Evaluation Criteria Sub criteria/Description Evaluation Score
Technical Approach Maximum 5 pages,
A description of the approach of execution
which the consultant proposes to undertake
Proposed methodologyAn understanding of the assignment
expectation Similar studies previously conducted,High-quality of the proposal

30%
Consultants Past Experience Experienced in developing and deploying
maize and pigeonpea a based systemKnowledge and experience in seed systems
inclusive of open pollinated cropsHaving hands on experience in on-farm
research and development in Northern Zone (Kilimanjaro, Manyara and Dodoma
Regions)Knowledgeable in systems research and
collective actionWill require little support in field work
and working with partnersExcellent in data collection and report
writingBe a team player

 
Curriculum vitae and certificates must be
attached

30%
Consultants Academic qualification Candidates must have a PhD in Agriculture or a
related field and at least 10 years working experience and preferably with
prior experience in delivering similar assignments.
Certificates of the consultant must be
attached.
20%
Work Plan Proposed workplan in calendar weeks in
undertaking the assignment
20%
  Total 100%

Financial Proposal

FINANCIAL PROPOSAL must be
provided in the prescribed
format, RFP ANNEX B, supported
with a breakdown analysis and will provide the following information, but is
not limited to:

  1. Professional fees chargeable
  2. Breakdown of the
    fees
    and disbursements
  3. Must be submitted using the format provided, RFP
    Annex B: Financial Proposal
  4. Price must be quoted in US Dollars (USD)
  5. All applicable taxes (VAT and withholding taxes)
    shall be included. If the financial proposal is silent on taxes, AGRA shall
    assume that these are inclusive;
  6. Financial proposal shall be valid for a period
    of 90 days from the date of bid closure
  7. Financial proposal shall be sent as a separate
    attachment and MUST password protected

8.     HOW TO APPLY

Submission

  • Proposals
    MUST be submitted via email to AGRA General Procurement: [email protected] on or
    before the deadline indicated on the synopsis of the RFP
  • All bidders must
    use the RFP reference number in the subject line of their email submission.
  • Technical
    proposal and Financial proposal shall be submitted as separate attachment.
  • Neither
    technical nor financial proposals should exceed 10MB. The proposal with any
    subsequent modifications and counterproposals, if applicable, shall become an
    integral part of any resulting contract.
  • Proposal
    must be provided in English Language

9.     DISCLAIMER

AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

DOWNLOAD THE FULL RFP HERE

Source of original article: AGRA (agra.org).
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